Set-Up & Breakdown
Want to start off well-prepared? On this page, you’ll find all the information you need about set-up and breakdown times, logistics, and other important guidelines to help you prepare for the event efficiently.
Opening hours
Build-up days
Tue 5 Oktober 2027 | 08:00 AM – 08:00 PM
Breakdown Times
Thu 7 October 2027 | 17:00 PM – 23:00 PM
Early set-up may be possible depending on availability and is only allowed by request. Please contact Event Services in advance to discuss the options.
Bringing in large equipment? Be sure to read the Logistics section first.
No build-up work is allowed on the first day of the event. Only small items may be brought in that morning via the exhibitor entrance (with carts) or public entrance (without carts). All loading doors will remain closed. Activities that could soil or damage the stand or venue, such as painting or sawing, are no longer permitted at this time.
Opening Hours M+R Processing
Wednesday October 6 2027 | 10:00 AM – 05:00 PM
Thursday October 7 2027| 10:00 AM – 05:00 PM
Catering
Catering is provided by Ahoy. All catering requests can be made via: cateringsales@ahoy.nl
Click the button below to order catering.
Logistics
More information below on:
- Material Deliveries
- Large/Heavy Equipment
- Logistics Services
- Forklift Service
- Storage
- Parking
- Exhibitor Access
Material Deliveries
Delivery or shipping of materials for your stand is only permitted during the designated set-up and event days. Pre-event delivery is not allowed. We do not sign for deliveries, so make sure someone from your team is present to receive them.
The delivery details are:
Large & Heavy Equipment
Heavy and large materials for the stand must be delivered in advance to Valverde Event Logistics.
Logistics Services
Valverde can assist with transporting stand materials, machinery, etc. to the event location. They also offer forklift services.
Please contact Valverde using the details below.
Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
RPW@valverde.nl
Emission zone
Ahoy Rotterdam is located within the emission zone. You can find all information regarding the emission zone on the website: Zero-emissiezone voor bestel- en vrachtauto’s | rotterdam.nl
Forklift service
Valverde offers forklift service for all deliveries to the stand. Please request a time slot in advance for forklift service up to 2.5 tons and for heavier materials and/or items larger than 2 meters. See the brochure for more information, rates, and contact details.
It is not permitted to deliver materials to the stand using your own forklift, electric pallet truck, and/or truck-mounted forklift (Moffett).
Storage
Storage space for packaging can be reserved at Valverde. See the Valverde brochure for more information, rates, and contact details.
Exhibitor Access
- Loading doors are closed during all event days.
- No access passes are needed during the set-up period.
- All stand staff must be registered in advance to access the event.
- Minimum age during set-up is 16 years.
- Pets are not allowed, with the exception of service dogs.
Parking
During the set-up and breakdown periods, as well as during the event itself, the parking lot of Rotterdam Ahoy is available. Parking during set-up is free of charge. Green vehicles are allowed. Red vehicles are not allowed. Camping is strictly always prohibited in our parking lot.
Allowed Vehicles During Set-Up & Breakdown
Allowed Vehicles During Event
As an exhibitor, you can park in P1/P2. At your stand, you will receive a 2-day parking pass. Using this QR code, you can exit once per day.
Onsite Orders & Exhibitor Desk
During set-up, we’ll do our best to assist you. Here you can find more information about:
- Exhibitor Desk
- Onsite Orders
- Pick-Up of Exhibitor Badges & Vouchers
Exhibitor Desk
Located at the exhibitor entrance during set-up. Have questions about your stand or orders? Visit the desk for assistance.
Opening hours exhibitor desk
Onsite Orders
If you’d like to place an additional order, you can do so at the exhibitor desk. Please note: not all webshop items are available for ordering onsite. Pre-ordered items always take priority in fulfillment.
Pick-Up of Badges & Vouchers
Avoid long queues. Register your stand staff in advance via My Easyfairs and collect your exhibitor badges, catering vouchers, and parking tickets at the exhibitor reception. Vouchers and badges can be picked up at the following times:
Tuesday October 5 2027 | 08:00 AM – 08:00 PM
Wednesday October 6 2027 | 08:00 AM – 12:00 PM
During the event days, you can pick up badges at the regular registration desks.